PTO TREASURER FORMS

Reimbursement, check and cash box requests should all be completed with the online forms below.

 

Please have an uploadable version of your receipt ready.

Tax Exempt Form

Money Matters

PTO MONEY MATTERS
If you have a check or cash to deposit:
Leave it in the Assistant Treasurer box, in the lockbox (inside main the office supply closet), or contact The Assistant Treasurer to arrange a handoff.


If you need a cash box:
Fill out the online request for the Assistant Treasurer one week before you need the cash to arrange for the hand-off. The Asst. Treasurer will put notes on each cash box handed out with "due to" and "by when" fields on it.  The Asst. Treasurer will also track how many cash boxes have gone out and be sure the same number are returned.  

 

If you need a check for an upcoming event:
Complete the online check request form on the PTO website one week before you need the check.  You will need to upload an invoice or contract (pdf or jpeg) with the request form.  If you don’t have a scanner, you may take a picture with your phone or ipad, or use an app such as CamScanner, (available on itunes or google play store) which can convert pictures to pdf format.  The form and documentation are submitted automatically to The Treasurer, who will arrange for you to pick up or otherwise receive the check.


OR

 

Submit your invoice or contract along with the paper reimbursement request form to the treasurer box at least one week before you need the check.  Please note that the box is checked approximately once per week, so if your check request is urgent, you should also email The Treasurer to be sure that it is processed in time.

 

If you are seeking reimbursement for an expense:
Complete the online check request form on the PTO website at www.peternoyespto.org/pto-resources.html, and upload your receipt(s) (pdf or jpeg) with the request form.  If you don’t have a scanner, you may take a picture with your phone or tablet, or use an app such as CamScanner (available on itunes or google play store).  The form and documentation are submitted automatically to The Treasurer, who will arrange online for a check to be mailed to you from the bank ASAP.

 

OR

 

Submit your receipt(s) along with the paper reimbursement request form to the treasurer box, and your payment will be set up and mailed to you from the bank ASAP.
 
After your event:
Please submit all funds collected and return all cash boxes to the Assistant Treasurer within 48 hours after your event.

 

Event co-chairs will need to count the cash/checks and do a tally before the boxes are returned to the Asst. Treasurer. Co-Chairs have the option of leaving the cash box in the safe at school if 1) the event co-chair does not want to bring it home and will come back and count it later or 2) he/she has already counted the money and wants to leave it there for the assistant treasurer. If all boxes are not returned by the designated date, the Asst. Treasurer will contact the event co-chairs to follow up. 
 
Please email the Treasurer an accounting of the funds collected at your event within one week after your event.

 

TEACHER STIPENDS

Teachers receive an annual stipend of $100 from the PTO for costs associated with the classroom and learning.  The expenditures will be reimbursed with proper documentation and receipts.  Please click here to go to the online reimbursement form.
 

HEBB-DEVLIN MINI GRANT

In honor of the retirements of Carole Hebb and Karen Devlin in June 2011, the PTO created the Hebb/Devlin Mini Grant. Every year the PTO allocates $1,000.00 to be used for the grant. The money is to be used by a teacher for his/her classroom. Interested applicants must fill out this form and submit it to the PTO by May 15 to be considered for this grant. The applications are evaluated and then voted on by the PTO Executive Board and the winner is announced at the PTO’s annual meeting in June. Any questions should be directed to the PTO Co-Chairs. Thank you for your interest in the grant.

Hebb-Devlin Application

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