PTO TREASURER FORMS
Reimbursement, check and cash box requests should all be completed with the online forms below.
Please have an uploadable version of your receipt ready.
- Reimbursement or check request - click here to submit at least one week in advance
- Cash box request - click here to submit online at least one week in advance
PTO MONEY MATTERS
If you have a check or cash to deposit:
Leave it in the Assistant Treasurer box, in the lockbox (inside main the office supply closet), or contact The Assistant Treasurer to arrange a handoff.
If you need a cash box:
Fill out the online request for the Assistant Treasurer one week before you need the cash to arrange for the hand-off. The Asst. Treasurer will put notes on each cash box handed out with "due to" and "by when" fields on it. The Asst. Treasurer will also track how many cash boxes have gone out and be sure the same number are returned.
If you need a check for an upcoming event:
Complete the online check request form on the PTO website one week before you need the check. You will need to upload an invoice or contract (pdf or jpeg) with the request form. If you don’t have a scanner, you may take a picture with your phone or ipad, or use an app such as CamScanner, (available on itunes or google play store) which can convert pictures to pdf format. The form and documentation are submitted automatically to The Treasurer, who will arrange for you to pick up or otherwise receive the check.
Submit your invoice or contract along with the paper reimbursement request form to the treasurer box at least one week before you need the check. Please note that the box is checked approximately once per week, so if your check request is urgent, you should also email The Treasurer to be sure that it is processed in time.
If you are seeking reimbursement for an expense:
Complete the online check request form on the PTO website at www.peternoyespto.org/pto-resources.html, and upload your receipt(s) (pdf or jpeg) with the request form. If you don’t have a scanner, you may take a picture with your phone or tablet, or use an app such as CamScanner (available on itunes or google play store). The form and documentation are submitted automatically to The Treasurer, who will arrange online for a check to be mailed to you from the bank ASAP.
Submit your receipt(s) along with the paper reimbursement request form to the treasurer box, and your payment will be set up and mailed to you from the bank ASAP.
After your event:
Please submit all funds collected and return all cash boxes to the Assistant Treasurer within 48 hours after your event.
Event co-chairs will need to count the cash/checks and do a tally before the boxes are returned to the Asst. Treasurer. Co-Chairs have the option of leaving the cash box in the safe at school if 1) the event co-chair does not want to bring it home and will come back and count it later or 2) he/she has already counted the money and wants to leave it there for the assistant treasurer. If all boxes are not returned by the designated date, the Asst. Treasurer will contact the event co-chairs to follow up.
Please email the Treasurer an accounting of the funds collected at your event within one week after your event.